Version 2.1
Last Updated: December 15, 2024
Effective: January 1, 2024
Privacy Policy
This Privacy Policy describes how Kod XRX collects, uses, shares, and protects your personal information when you use our website, products, and services. We are committed to protecting your privacy and ensuring transparency in our data practices.
Key Points
- We collect information you provide directly and automatically through your use of our services
- Your data is used to provide, maintain, and improve our services
- We implement industry-standard security measures to protect your information
- You have rights to access, correct, and delete your personal data
- We comply with Indian data protection laws including the Information Technology Act, 2000
Contact Information
1. Introduction
Kod XRX Private Limited ("we", "our", "us", or "Company") is committed to protecting your privacy and personal information. This Privacy Policy explains our practices regarding the collection, use, disclosure, and protection of information that we receive when you visit our website (https://kodxrx.com), use our software products (Kod Serve, Kod Saloon, Kod CRM Pro), or interact with our services.
This policy applies to all users of our services, including visitors to our website, customers, and business partners. By using our services, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
We collect several types of information from and about users of our services:
2.1 Information You Provide Directly
When you register for an account, make a purchase, subscribe to our newsletter, request support, or contact us, we may collect:
• Personal identification information: Name, email address, phone number, postal address
• Business information: Company name, business type, GST number, billing address
• Payment information: Credit card details, bank account information (processed securely through third-party payment processors)
• Account credentials: Username, password (stored in encrypted format)
• Communication data: Messages, feedback, support tickets, survey responses
• Profile information: Preferences, settings, usage history
2.2 Information Collected Automatically
When you visit our website or use our services, we automatically collect:
• Device information: IP address, browser type, operating system, device identifiers
• Usage data: Pages visited, time spent, click patterns, search queries
• Location data: General geographic location based on IP address
• Log data: Server logs, error reports, performance metrics
• Cookies and tracking technologies: As described in our Cookie Policy
2.3 Information from Third Parties
We may receive information about you from:
• Business partners and service providers
• Social media platforms (when you connect your account)
• Public databases and government records
• Marketing and analytics partners
3. How We Use Your Information
We use the collected information for the following purposes:
3.1 Service Delivery
• To provide, maintain, and improve our products and services
• To process transactions and manage your account
• To deliver customer support and respond to inquiries
• To send service-related notifications and updates
3.2 Communication
• To send marketing communications (with your consent)
• To provide product updates and feature announcements
• To respond to your comments, questions, and requests
• To send administrative information (terms changes, security alerts)
3.3 Business Operations
• To analyze usage patterns and improve user experience
• To conduct research and analytics
• To detect, prevent, and address technical issues
• To ensure security and prevent fraud
• To comply with legal obligations
3.4 Legal Compliance
• To comply with applicable laws, regulations, and legal processes
• To respond to government requests and court orders
• To enforce our terms and policies
• To protect our rights, property, and safety
4. Information Sharing and Disclosure
We do not sell your personal information. We may share your information in the following circumstances:
4.1 Service Providers
We share information with trusted third-party service providers who perform services on our behalf, including:
• Payment processors (Razorpay, Stripe)
• Cloud hosting providers (AWS, Google Cloud)
• Email service providers (SendGrid, Mailchimp)
• Analytics providers (Google Analytics)
• Customer support platforms
These providers are contractually obligated to protect your information and use it only for specified purposes.
4.2 Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.
4.3 Legal Requirements
We may disclose your information if required by law, court order, or government regulation, or to:
• Comply with legal obligations
• Protect our rights and property
• Prevent fraud or security threats
• Protect the safety of users or the public
4.4 With Your Consent
We may share your information with your explicit consent or at your direction.
5. Data Security
We implement comprehensive security measures to protect your personal information:
5.1 Technical Safeguards
• Encryption: All data in transit (SSL/TLS) and at rest (AES-256)
• Access controls: Role-based access with multi-factor authentication
• Network security: Firewalls, intrusion detection, DDoS protection
• Regular security audits and penetration testing
• Secure coding practices and vulnerability management
5.2 Organizational Measures
• Employee training on data protection
• Confidentiality agreements for all staff
• Limited access on a need-to-know basis
• Regular security awareness programs
5.3 Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. When data is no longer needed, we securely delete or anonymize it.
6. Your Rights and Choices
You have the following rights regarding your personal information:
6.1 Access and Portability
You can request access to your personal data and receive a copy in a structured, machine-readable format.
6.2 Correction
You can update or correct inaccurate or incomplete information through your account settings or by contacting us.
6.3 Deletion
You can request deletion of your personal information, subject to legal and contractual obligations.
6.4 Opt-Out
You can opt-out of marketing communications by:
• Clicking unsubscribe links in emails
• Adjusting preferences in your account settings
• Contacting us directly
6.5 Data Processing Objection
You can object to certain types of data processing, including direct marketing and automated decision-making.
7. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to collect and store information. For detailed information about our cookie practices, please refer to our Cookie Policy.
8. International Data Transfers
Your information may be transferred to and processed in countries other than India. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy and applicable laws.
9. Children's Privacy
Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by:
• Posting the updated policy on our website
• Sending email notifications to registered users
• Displaying prominent notices on our services
The "Last Updated" date at the top indicates when this policy was last revised.
11. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
• Email: privacy@kodxrx.com
• Phone: +91 7020989896
• Address: Shop 01, Dhavle Resedency, BG Shirke Rd, Ghorpadi, Pune, Maharashtra 411036, India
• Data Protection Officer: dpo@kodxrx.com
We will respond to your inquiry within 30 days.